Availability status codes

Last modified: 28. September 2020

A status is assigned to every source of supply on ITscope to indicate availability, as described below.

Overview

This overview illustrates the status codes that are currently used:

Status codeStatusDescription
1in stockproduct available in own stock
2in transitproduct ordered from the pre-supplier
3in field warehouseproduct available in the pre-supplier’s stock
4order-relatedproduct will be ordered/manufactured on demand
6not availableproduct not available
8status unknownavailability status couldn’t be determined


Guidelines for availability status

In Stock

The ‘In Stock‘ status is only assigned if the supplier transmits an exact stock level (positive number). The stock level must refer to the supplier’s own stock.

Own stock is considered as the supplier having exclusive access to the stock.

The stock can be limited to a threshold value, e.g. >10 for ‘10 or more units available‘, >100 for ‘100 or more units available‘. A stock <10 has to be displayed correctly (e.g. >1 is not possible).

Summary:

  • only exact stock
  • only own stock
  • stock can be limited to a threshold value (>10)
  • a stock of <10 has to be displayed correctly (exceptions apply for ‘ABC Data’, ‘BITS’, ‘Fröhlich + Walter’, ‘Herweck’, ‘KOCH Media’, ‘Mindfactory’, ‘think about IT’, ‘VV Computer’)

In Transit

The ‘In Transit‘ statusis only assigned if the supplier is able to provide a date for when the goods will be available in stock (i.e. presupplier delivery date). This date may not be in the past and can be a maximum of three months in the future. Indicating the quantity of products ordered from the presupplier, ideally minus already sold items, is optional but desired.

Summary:

  • only with delivery date
  • delivery date not in the past and max. three months in the future
  • quantity is optional but desired

In field warehouse

The ‘In field warehouse‘ status is only assigned if the supplier indicates the stock level available from the presupplier. Indicating the expected delivery date is optional.

Field warehouse always means that third parties also have access to the inventories.

Summary:

  • only with quantity
  • delivery date is optional

Order-related

The ‘Order-related‘ status is assigned if the item has been marked accordingly. This is especially useful for products that are manufactured after an order has been placed (e.g. computers configured individually according to the customer’s desires)

Summary:

  • marked explicitly as ‘Order-related’

Not available

The’Not available‘ status is assigned if the item has been marked accordingly by the supplier, or if the stock is 0 (zero)

Summary:

  • marked explicitly as not available
  • or stock is 0 (zero)

Unknown

The ‘Unknown‘ status is assigned if the availability status cannot be matched to the availabilities mentioned above.

This may be caused by:

  • Error fetching the availability status by the real-time interface
  • Transmitting ‘In transit’ without indicating a correct delivery date, or date is in the past
  • Transmitting ‘In stock’/’In field warehouse’ without indicating a quantity
  • Transmitting negative stock levels. In this case, the stock is set to 0 (zero).
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